2014 Annual Meeting Minutes

Prince Edward Island Golf Association

Tuesday August 12

Minutes 

Meeting was held on Tuesday August 12,  2014 6 pm  – 8:30  pm Sport PEI.   The following were in attendance:  Ron McNeil – Executive Director, Jim McQuaid  – President, Wayne Levy– Past President,  Kathy Sheppard – Secretary/Treasurer, Evelyn Rogerson, Steven Birt, Brenda McIlwaine.  Not in attendance: Tim Yorke , June Moyaert, Keir White, Scott Morton, Cliff Goodwin.

Before the meeting started it was noted the passing today of Ron Boyles who has been past winner of many Amateur Championships.

The minutes from the June 16th  meeting were emailed and put up on the website.  Moved by Wayne Levy and seconded byBrenda McIlwaine. the motion was approved.

FINANCIAL REPORT;  a formal statement was not available due to the fact that the books were at the accountants compileing the monthly report. Ron did report that all courses execpt one has paid their membership dues.  All bills have been paid up to date.  Ron will email the end of the week a statement after MRSB finishes monthly report.

PROGRAM REPORTS:

Mens Senior Tour: No report, however they are planning to start up in September for the fall.

Women’s Senior Tour:  Kathy reported they will be starting up on August 25th, ending in October at Countryview for the finale.

Ladies First Clinics:  Ron reported between June 15-July 15 the clinics took place with 8 courses and 97 women participating in the 1 to 1 ½ hr sessions.  The schedule was published in the Guardian and on our website.  Ron will follow up with all the women as he has their email addresses.  It was suggested to do a survey to see what was good and/or what could be improved.  The plan is to continue this project.  As a result of a draw the winner of the set of clubs is Mary Hennessey of Fox Meadow.  Ron will arrange a photo opportunity with  the Guardian.   It is noted that Joyce MacLellan donated the golf bag.

Junior Golf:  Nick Peters reported on the Junior Championship in Newfoundland where we had 10 juniors partcipate.  He indicated that 2 chaperones were needed.  There were no incidents, parents were happy.

ATLANTIC CHAMPIONSHIP AUG 15-17 2014 –  Bell Bay.  Ron reviewed the foundation of the Atlantic Championship to the Board members. He distributed a financial summary of the Island Amateur and the Atlantic Championship.  The Island Amateur is used to qualify players for the Atlantic Championship and for financial purposes as well.  The net cost to PEIGA to send players to the Atlantic is $7800.00

PEI GOLF INDUSTRY STRATEGY:    President Jim indicated that there were concerns about the outcome of the study. Jim feels that the PEIGA and Golf PEI should follow up and discuss the outcome of the study, further collaboration and have a general discussion on the present situation.  Ryan Garrett indicated that GOLF PEI looks after the tourist side of the game, and PEIGA looks after growth and development.  Further discussions were made and Ron will contact Mark McLane of Golf PEI. An active discussion was held on the industry and its well being.

SPECIAL COMMITTEE ON MEMBERSHIP:  A committee has been set up to review membership model.  Members of this committee are:  Chair Wayne Levy, Keir White, Steven Birt, Dallas Desjardins, Gary Sheenan.  Glen Murray will also be participating as a moderator.  Any changes or decisions from this committee would have to go through the Executive Board of the PEIGA.

Update: The committee met and brought the recommendations to the board.   Discussion was held on the proposed pilot membership model for 2015.   It was suggested to send the proposal out to the courses and get their feedback by mid July.   It was also indicated that Golf Canada may come out with a new membership model.

Update Aug 12 – Wayne reported the committee met and a decision was made to shelve the plan to see what Golf Canada comes up with in the fall.  If Golf Canada fails to get a soloution then the committee will be reinstated.

ANNUAL AWARDS LUNCHEON:  Brenda McIlwaine and Evelyn Rogerson will form a committee to revamp the awards luncheon to be more meaningful to the industry and those receiving the awards.

BOARD MEMBER BBQ:  The date is set for September 20th for a BBQ with board members and the significant others at Kathy Sheppard’s  cottage.  Further details to follow by email.

ED CONTRACT:   The contractual agreement between Ron McNeil and the Board was circulated to all members.  Discussion was held and the following change will be made:  “subject to a satisfactory performance review annually by the President with input from the board”.

It was moved by Brenda McIlwaine and seconded by Bob Corrigan that Contract Agreement be established and effective immediately.  Motion carried.

VOTING STRUCTURE:  It was suggested by Steven Birt that the member golf courses voting structure be reviewed beofre the 2015 Annual Meeting due to the constitutional ammenment from the Annual Meeting in 2012.

MEETING ADJOURNED.

 

Minutes June 19th, 2014

Minutes 

Meeting was held on Thursday, June 19,  2014 6 pm  – 7:30  pm Sport PEI.   The following were in attendance:  Ron McNeil – Executive Director, Jim McQuaid  – President, Wayne Levy– Past President,  Kathy Sheppard – Secretary/Treasurer, Evelyn Rogerson, Steven Birt, June Moyaert, Keir White, Scott Morton, Cliff Goodwin.   Not in attendance: Tim Yorke , Brenda McIlwaine.

The minutes from the April 28th   meeting were emailed and put up on the website.  Approved by Wayne Levy and Evelyn Rogerson.

An orientation session was held for all new members to the board from 5 – 6 pm.  Board members introduced each other before the meeting started.

FINANCIAL REPORT;  Ron distributed financial statements for the month, along with the approved budget for 2014 to all board members.

PROGRAM REPORTS:

President : Jim McQuaid gave a synopsis to those in attendance with regards to the new Synergy Project by Golf Canada and a brief outline of other meetings he attended via phone.

Mens Senior Tour: Cliff Goodwin reported that 6 events have taken place on the Men’s Senior Tour to date.   He also commented on the Maritime Senior Challenge that was held.

Women’s Senior Tour:  Kathy reported that 3 events have taken place to date:  Avondale, Summerside, and Mill River with a fourth on Monday at Eagles Glenn.  We are averaging 20-25 women attending.

Players Series:  Scott Morton indicated that the players series is declining and they are trying to get it going again.  Men under 40 play in tournaments for points.

Ladies First Clinics:  Mill River had 21 and Fox Meadow had 18.  This is a good start and the schedule goes till July 15th and is on the PEIGA website.  Ron has the email address for all the participants to date and will follow up with them on their experience.

ATLANTIC CHAMPIONSHIP AUG 15-17 2014 –  Bell Bay.   The divisions are Men (under 40), women (under 40), mid master men (40-54), mid master women (40-54), senior 55, super senior men 70, Senior 49 & super senior women 65.  Scott Morton indicated that there should be a better way by division to send top 3 players to the Atlantic Championship instead of just 2 events.   It was suggested that the PEIGA could sanction a few more tournaments to help with this.  Discusssion was held.

ISLAND AMATEUR 2014: Committee for the amateur will meet on Friday Jun 20/14 at 10 am to finalize arrangements for the tournament.  It will be operated as a qualifier for the Atlantic Championship.   The cost is $140.00 per player.  $70 of this will go to the course and the remaining $70.00 will go to sending those who qualified to the Atlantic Championship along with the purchase of some prizes.

CHIEF RULES OFFICIAL: Wayne reported that Bob Irwin has agreed to be the chief rules official for one year and see how it goes.

PEI GOLF INDUSTRY STRATEGY:  Ron reviewed how the council came about.  A followup workshop is to be held in October 2014.

SPECIAL COMMITTEE ON MEMBERSHIP:  A committee has been set up to review membership model.  Members of this committee are:  Chair Wayne Levy, Keir White, Steven Birt, Dallas Desjardins, Gary Sheenan.  Glen Murray will also be participating as a moderator.  Any changes or decisions from this committee would have to go through the Executive Board of the PEIGA.

Update: The committee met and brought the recommendations to the board.   Discussion was held on the proposed pilot membership model for 2015.   It was suggested to send the proposal out to the courses and get their feedback by mid July.   It was also indicated that Golf Canada may come out with a new membership model.

GOLF PEI/PEIGA BOARD PROPOSAL:  Although some of Golf PEI members are on the board of PEIGA, there are no members of PEIGA board on the GOLF PEI board, as Wayne’s letter of one of us sitting on their board was not reciprocated.  However, we continue to work together.

DUTIES AND RESPONBILITIES:  Jim suggested we think of what responsibilities we would like to do, such as, Golf for the Cure, Championships, PEIGA Awards, Sponsorship and fundraising.

JUNIOR ATLANTIC CHAMPIONSHIP:  Steven Birt had some issues with the Junior Atlantic Championship transportation.  It was decided that the issues would be addressed.

PAST PRESIDENT:   Jim presented Wayne Levy a plaque for his past two years as President and thanked him for his service.

MEETING ADJOURNED.

 

 

 

 

 

 

 

 

ANNUAL MEETING MINUTES

SPORT PEI

SATURDAY, MAY 17, 2014

The 2014 annual meeting was called to order at  10:00 am by President Wayne Levy.  18 members attended, the quorum was met and the meeting proceeded.  The 2013 Annual Meeting Minutes are posted on the website.  They were approved by Kathy Sheppard and seconded by Debbie Buchanan.

President Wayne called the meeting to order and welcomed those in attendance.

FINANCIAL REPORT:    Kathy Sheppard presented the financial report for 2013 and proposed budget for 2014.    2013 showed a surplus of $14,450.00 per the financial statements from MRSB Chartered Accountants.  In 2013 the Association managed the Canada Games effort which accounts for the higher than usual operating costs and budget.    It was noted the Association has a PEI Junior Endowment Fund it manges with Golf Canada.  The current balance of the fund is $22,650.00  The 2014 budget was circulated to all member courses as a draft on March 5th and with no comments received it was given final approval by the Board on March 18th.

The 2014 Operating Budget projects $103,000.00 in revenue and $103,000.00 in expenditures.  It is a break-even budget with no changes in membership dues.   A copy of the budget was given to all present at the meeting.

REPORTS:      All copies of reports are on file and available on the website.  Reports are on Junior Golf, Player Development, Canada Games, Senior Mens and Womens, Executive Director, &  President’s Report.

CONSTITUTIONAL AMENDMENTS:   President Wayne advised all present the noted changes which were made in the areas of 1) akk references to RCGA have been changed to read Golf Canada. 2) The allowable number of Board Members has been increased from 5 to 8.  3)  Holding a semi-annual meeting is now an option instead of a requirement.  4)  The number of consecutive terms that can be served by any Director has been increased from 3 to 5 to be the same as that of Golf Canada.  It was moved by Jim McQuaid and seconded by Brenda McIlwaine the adoption of constitutional changes.  Motion Carried.

NOMINATION REPORT:   Attached in the package members received for the AGM.   The following were proposed:  President – Jim McQuaid, Past President – Wayne Levy,  Secretary/Treasurer – Kathy Sheppard,  Vice President Women – Brenda McIlwaine,

Directors – Bob Corrigan, Tim Yorke, Keir White, Steven Birt, Scott Morton, Ryan Garrett, and Evelyn Rogerson.

It was moved by Merlin Affleck and seconded by Dallas Desjardin the approval of the above board members.   Motion Carried.

GOLF INDUSTRY COUNCIL:  It was decided after the Golf Industry Study in 2013 to continue with the existing committee to work together and deal with items that came up such as better data being gathered from the customer by customer feedback survey, strategy, training for front line workers.  It was also decided to have a special committee setup on Membership.

GOLF CANADA : Christine Dengel Regional Membership Rep for PEI, NS, and NB spoke to the meeting on behalf of Golf Canada.   She congratulated us on doing the golf industry study, working together and making things stronger in the industry.  She spoke about increasing membership and seeking outside sources for revenue.

She also spoke on Project Synergy which was developed out of the meetings held here in October 2013 and seeking other revenues outside membership and marketing.   Donald Burns is the Project Manager.

NEW BUSINESS:  

Incoming President Jim McQuaid thanked outgoing President Wayne Levy for his involvement and dedication over the past years to the PEIGA. Wayne was presented a gift certificate by Brenda on behalf of the Association.   He also thanked Ron for his ongoing work and dedication over the past years as well.  Jim also commented on the womens efforts to promoting womens golf on the Island.   He urged all course members to call with any comments or concerns to the attention of the PEIGA.

It was noted that Debbie Buchanan is stepping down as Vice President Women and has contributed over 15 years with the Association.  She was presented with a gift certificate and flowers.

 

The meeting was adjourned at 12:00 pm.

 

Prince Edward Island Golf Association

Minutes 

Meeting was held on Monday, April 28  2014 6 pm  – 7:30  pm Sport PEI.   The following were in attendance:  Ron McNeil – Executive Director, Wayne Levy– President,  Kathy Sheppard – Secretary/Treasurer, Bob Corrigan, Brenda McIlwaine , Cliff Goodwin, Debbie Buchanan, Tim Yorke  .   Not in attendance: Blair MacPhail, Jim McQuaid

The minutes from the December 9th  meeting were emailed and put up on the website.

FINANCIAL REPORT;  Invoices to courses and their membership cards are in the mail and payment is due in full by June 30th.  Ron sent RBC a sport grant application and is waiting to hear back on it.  New sponsors Grand Resorts of Florida will donate $1250.00 and has done up a special vacation package for PEI golfers to Florida for next fall and includes accomodations and golf.   Holland College is sponsoring $1000.00 to the Junior Tour.  Ron has also submitted an application to the PEI Gov’t for Sport Funding.

ATLANTIC CHAMPIONSHIP AUG 15-17 2014

UPDATE:  Press release from all four Atlantic Provincial Golf Associations have been done and the information is on all the atlantic associations’ websites. It was decided that the PEIGA would pay for travel, meals,clothing and accomodations for those 20 players elgibile from PEI going to the championship.

PEI GOLF INDUSTRY STRATEGY:  Completed and a copy on the PEIGA website.  Ron reviewed the history of this project which started Nov 2013.  The meetings gave all course owners, and others a chance to speak on the golf industry and also one on one meetings to voice any concerns.  There was a 90% participation.  Workshops were also held.  The conclusions of the study are on the website for anyone to read.  One item to note is that Mr. Cronk advised that the development of the sport is as important as marketing the sport.  He gives a good ensorsement of both.  He also indicated that our membership model is as good as it gets until Golf Canada comes up with something better and fairer.  There was a debate on one organization or two and the decision to keep both PEIGA and Golf PEI, but the formation of Golf Industry Council is a good idea consisting of the ED PEIGA (Ron McNeil), Mark McLane – Golf PEI, Karen Currie owner Countryview, Steven Birt owner Eagles Glenn, John Anthony Langdale owner Rustico, ACOA and PEI Gov’t.  They are to pick up on things like training program for new staff on customer service, etc. projects that do not come under the jurisdiction of PEIGA and GOLF PEI.  Promoting and developing golf on PEI is the responsibility of PEIGA.

Some items that President Wayne said did not get covered are a strategic plan, & input from golfers.  Apparently there will be a survey done over the summer with golfers on their experience and information would go to the Council.   Workshops have been set up to help the courses implement the surveys.

GREEN GABLES GOLF COURSE:  The cease and desist letter has been issued to Green Gables by Golf Canada with regards to their non membership with PEIGA & Golf Canada and the fact they are not allowed access to the Golf Canada Handicap System and Course Rating.

 

SPECIAL COMMITTEE ON MEMBERSHIP:  A committee has been set up to review membership model.  Members of this committee are:  Chair Wayne Levy, Keir White, Steven Birt, Dallas Desjardins, Gary Sheenan.  Glen Murray will also be participating as a moderator.  Any changes or decisions from this committee would have to go through the Executive Board of the PEIGA.

ANNUAL GENERAL MEETING: May 17 at 10:00 am at Sport PEI.   All board members are asked to meet before the meeting at 9:15 am.   Christine Dengle from Golf Canada will be attending our annual meeting.

NEW WEBSITE LOOK:  Stephen Gamester has redevloped the website which is completed.  If anyone has any suggestions or comments they should direct them to Stephen.   It was suggested to get the opening dates of course members on our website.

JUNIOR DEVELOPMENT REPORT:  All board members were emailed Dallas’s report on Junior Development and fundraising events.

AMATEUR COURSE ROATATION:  The current rotation ends in 2015.   Ron will look at the rotation for the Amateur, Match Play and Atlantic Championship.   It was decided to keep the rotation at five year period.

LADIES GOLF CLINICS:   Brenda, Kathy, and Debbie felt their should be clinics developed to learn the fundamentals of golf for women.  This might help get more younger women interested in the game.  It was suggested that the 19 member clubs be approached on an outreach program for member and non-member women introductory clinics at the golf courses.  They would register through the participating courses and the PEIGA would partnership with the courses in an introductory program.  4 Clincs would be held and draw for set of ladies clubs at the end.   Tim Yorke offered to help with the clinics and Ron will send letters to the courses.

LADIES SENIOR TOUR:  Brenda and Kathy want to take two days to go East and West with the senior ladies tour schedule and visit with all 19 courses in person.  It was approved for them to submitt mileage and to purchase frames to put the schedule in.  This will be completed before the end of May.

RULES BOOKS: Ron to get some of the etiquette rules books from Golf Canada for the ladies to give out.

OTHER BUSINESS:  President Wayne thanked all executive board membes for their help and support over the past two years of his Presidency.  The new board will meet end of May and an orientation will take place for new members.

 

MEETING ADJOURNED.